We take your privacy seriously - here's how we handle your info
Look, we get it - privacy policies can be a real snooze-fest. But since we're dealing with your career, your personal details, and sometimes pretty sensitive info about executive placements, we figured you'd want to know exactly what we do with your data.
Ignis Valorion HR Solutions ("we", "us", or "our") operates as an executive search and leadership development firm based in Toronto, Ontario. We're committed to protecting your privacy in accordance with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable provincial legislation.
This policy covers all the ways we collect, use, store, and share your personal information when you interact with our services - whether that's through our website, during recruitment processes, or when we're working together on leadership development programs.
When you're engaging with us - whether you're a candidate, client, or just checking us out - we might collect:
For our talent assessment services, we collect results from various psychometric tests and leadership evaluations. This includes personality assessments, cognitive ability tests, and behavioral interviews. We handle this stuff with extra care since it's pretty personal.
You'll always know upfront when we're conducting assessments, and we'll explain how the results will be used in the hiring or development process.
Our website collects standard technical information like IP addresses, browser types, device info, and how you navigate through our site. This helps us make the site better and fix things when they break.
We also track which pages get the most attention, how long people stick around, and where folks are coming from (referral sources). Nothing creepy - just the usual analytics stuff.
We keep records of our conversations - emails, phone calls (when necessary and with notice), meeting notes, and any correspondence related to our services. This helps us provide better service and keeps everyone on the same page about what was discussed.
We're not in the business of collecting data just for kicks. Everything we gather has a purpose, and here's what we actually do with your information:
Matching candidates with opportunities, presenting profiles to clients, coordinating interviews, conducting reference checks, and managing the entire hiring process. This is our bread and butter.
Creating personalized development plans, tracking progress through programs, providing coaching feedback, and measuring outcomes. We use your data to help you grow as a leader.
Analyzing trends in the market, understanding what skills are in demand, improving our matching algorithms, and generally getting better at what we do.
Sending you relevant job opportunities, market insights, industry news, and updates about our services. Don't worry - you can opt out of marketing emails anytime.
Meeting our legal obligations, responding to legitimate requests from authorities, protecting our rights, and preventing fraud or misuse of our services.
We're not selling your data to random third parties - that's not our game. But there are some situations where we do share information, and you should know about them:
When you're a candidate for a position, we'll share your profile, resume, and assessment results with the hiring organization. That's kinda the whole point of executive search. We always get your consent before submitting your profile to a specific opportunity.
We work with various vendors who help us run our business - think cloud storage providers, assessment platforms, email services, and our website hosting. These folks have access to data only as needed to perform their services, and they're contractually obligated to keep it confidential.
Sometimes we need to share information with our lawyers, accountants, or other professional advisors. But only when necessary for legitimate business purposes.
If we're legally required to disclose information - like in response to a court order or government investigation - we'll do so. We'll try to notify you first if we're legally allowed to.
In the unlikely event that Ignis Valorion is acquired or merged with another company, your information might be transferred as part of that transaction. We'd notify you if this happens.
We take security seriously because we're handling sensitive career and personal information. Here's what we're doing to keep your data safe:
All data transmission is encrypted using industry-standard SSL/TLS protocols. Sensitive data at rest is also encrypted.
Only authorized team members can access personal data, and only to the extent needed for their role.
We use reputable cloud providers with strong security credentials and regular security audits.
Data is regularly backed up to prevent loss, and backups are also encrypted and securely stored.
Under Canadian privacy law, you've got some pretty solid rights when it comes to your personal information. Here's what you can do:
You can request a copy of all the personal information we hold about you. We'll provide it in a commonly used format within 30 days.
If something's wrong or outdated, let us know and we'll fix it. It's in everyone's interest to keep your info accurate.
Want us to delete your information? You can request that. There might be some exceptions (like if we're legally required to keep certain records), but we'll delete what we can.
You can change your mind about how we use your data. Just know that this might affect our ability to provide certain services.
Don't want marketing emails? There's an unsubscribe link in every message, or just tell us directly.
You can request your data in a format that's easy to transfer to another service provider.
To exercise any of these rights, just shoot us an email at connect@ignisvalorion.info or give us a call. We'll need to verify your identity first (to make sure we're not giving your info to someone else), but then we'll get on it.
Like pretty much every website these days, we use cookies and similar technologies. Here's the rundown on what we're tracking and why:
These are necessary for the site to work properly - things like remembering you're logged in, your language preferences, and basic functionality. You can't really opt out of these without breaking the site.
We use Google Analytics and similar tools to understand how people use our site. This helps us figure out what's working and what needs improvement. These cookies are anonymized and don't personally identify you.
These track your activity across websites to show you relevant ads. We use LinkedIn and Google for this. You can opt out through your browser settings or through industry opt-out tools like the Digital Advertising Alliance of Canada.
We've got social media buttons (LinkedIn, mainly) that might track your activity even if you don't click them. Those are controlled by the social networks themselves, so check their privacy policies too.
You can control cookies through your browser settings. Most browsers let you block or delete cookies, but keep in mind this might affect how the site works. Check your browser's help section for instructions.
We work with various third-party services to deliver our offerings. Here are the main ones and what they do with your data:
| Service Type | What They Do | Data Shared |
|---|---|---|
| Cloud Storage | Store resumes, documents, and assessment results | Files you upload, basic account info |
| Email Services | Send communications and newsletters | Email addresses, names, engagement metrics |
| Assessment Platforms | Administer psychometric tests and evaluations | Test responses, results, demographic info |
| CRM System | Manage relationships and track interactions | Contact details, conversation history, preferences |
| Video Conferencing | Conduct interviews and meetings | Name, email, meeting recordings (if consented) |
All our service providers are required to maintain appropriate security measures and use your data only for the purposes we've specified. They can't use your information for their own marketing or other purposes.
If you're a candidate working with us, there are some additional things you should know about how we handle your information:
We'll never submit your profile to a client without your explicit permission for that specific opportunity. When you give us the go-ahead, we'll typically share your resume, a summary of your background, and relevant assessment